Hiring and supervising a student requires the same best practices as overseeing any other campus staff member.
Department supervisors are encouraged to hold phone or in-person interviews before they extend an offer of employment to a student. Certain positions may require an interview prior to hiring a student. Additionally, supervisors can conduct a reference check on students who’ve worked in prior on-campus positions by contacting FWT & CDO for access to digital student work evaluations.
After hiring a student and completing the online Payroll Authorization form (see “Pay a Student” below) the department should provide an orientation to the hired students. At orientation, the supervisor should be sure to review important information such as: the position responsibilities, terms and conditions of employment, attendance procedures, shift schedule, and any related employment expectations.
Supervisors should monitor student performance throughout the term and counsel the student regarding performance on a regular basis. Student employment offers a wonderful opportunity for professional growth and learning when mentorship is proactively provided. Additionally, addressing any concerns promptly and clearly will help to minimize future issues of concern and maximize student performance. In the event that there is a need to issue a disciplinary warning, performance concerns should first be discussed with the student and followed up in writing. If performance issues persist, the supervisor may wish to consult with Human Resources, especially if a situation seems to warrant a student’s termination from employment. Please remember that a student should not be terminated from employment without first consulting with Human Resources. Students can appeal a termination decision. Depending on the nature of the reason for termination, either the Director of Human Resources or the Director of FWT & CDO will review a student’s appeal, follow-up with the supervisor and student, and make a final decision.